Overview
The Tyms application operates on a double-entry bookkeeping system, enabling users to balance each debit and credit entry with its corresponding counterpart.
This allows for the manual entry of relevant data, including debits and credits, journal descriptions, and dates, enabling users to maintain accurate financial records and address specific accounting needs with precision. To maintain the fundamental principles of double-entry bookkeeping, both the debit (DR) and credit (CR) sides of a journal entry must be perfectly equal. The system will prevent unbalanced entries from being created or published to ensure your financial reports remain structurally precise.
How to Create a Manual Journal Entry
Follow these steps to complete a structured manual journal form.
Step 1: Go to Manual Journals
From the top navigation bar, click More.
From the dropdown menu, select Manual Journals.
Step 2: Open the Creation Form
On the Manual Journals dashboard, click the Create Manual Journals button.
Select Fill in forms from the dropdown options.
Step 3: Enter the Journal Details
Fill out the transaction metadata in the initial setup card:
Date: The calendar date on which the transaction occurred.
Title: A descriptive headline for the journal entry for quick recognition.
Journal number: A auto-generated or custom unique identifier code (e.g., JN-61741).
Currency: The primary operating currency used for the line entries.
Contact: The associated vendor, client, or stakeholder entity, selected from the dropdown menu.
Step 4: Add Journal Lines (Debits & Credits)
In the Journal Lines section, you must supply at least two transaction lines to form a balanced entry:
Account: Select the structural general ledger account from your Chart of Accounts (e.g., Cash or Service revenue).
Description: Provide specific historical notes about that unique line entry.
Amount: Input the monetary numerical value for the line.
Tax: Select applicable tax computations from your pre-configured structures.
Side: Designate whether the row represents a Debit or a Credit entry.
⚠️ Note: The total DR value must perfectly match the total BR value. A green Balanced badge will appear once the accounts reconcile. If they are unequal, the platform blocks submission.
Step 5: Classification & Attachments
Employee: Tag a specific staff member if required for expense or project allocation.
Journal group: Group related journal entries for consolidated reporting metrics.
Branch: Allocate the entry to a specific physical office or business operational hub.
Attachments: Add a file, such as a receipt or warranty document, added to the journal record for future reference.
Step 6: Create and Save
Click Create at the bottom-right of the form interface to commit your journal entry.
How to Manage Manual Journals
Once saved, your entries appear on the Manual Journals dashboard ledger table.
Understanding the Table Columns
Each entry in the table is broken down into structured details for comprehensive oversight:
Number & Date: The tracking code and record date of the transaction.
Title & Total amount: The descriptive name and full balancing transaction value.
Status: Displays the state of the document (e.g., Draft if saved without ledger impact, or Published if locked to the ledger).
Contact & Exchange rate: The counterparty name and conversion metrics for multi-currency setups.
Entries: Contains a hyperlinked View button allowing you to instantly examine the underlying journal line breakdowns (Debits/Credits) without exiting the overview page.
Actions Menu
Clicking the three-dot action icon beside any line entry unlocks management operations:
Open / View: Inspects the deep breakdown.
Edit: Modifies line adjustments.
Duplicate: Clones the structure for repetitive recurring monthly entries.
Publish: Formally posts the journal, embedding its values permanently into the financial general ledger.
Delete: Destroys unneeded records.
Why Some Journals Cannot Be Edited
You may notice that certain journal entries cannot be modified.
This occurs when:
The journal was automatically generated from a bank transaction during reconciliation
In this case:
The journal is locked to protect financial integrity
To make changes, you must return to the Bank Transactions page
This prevents inconsistencies between reconciled bank data and journal records.