The Recurring Journals feature in Tyms allows you to automate and schedule journal entries that need to be recorded regularly, such as monthly rent, subscriptions, or recurring expenses. By setting up a recurring journal, you can save time and maintain consistency in your accounting processes.
How to Create a Recurring Journals Entry
Follow these steps to complete a structured recurring journal.
Step 1: Go to Manual Journals
From the top navigation bar, click More.
From the dropdown menu, select Manual Journals, then hover over Recurring Journals.
Step 2: Open the Creation Form
On the Recurring Journals dashboard, click Create Recurring Journal.
The Create Recurring Bill form will pop up.
Note: Recurring journals let you manage journal entries that are posted automatically on a schedule.
Step 3: Enter the Document Details
Fill out the transaction metadata in the initial setup card:
Journal Group: Group related journal entries together for consolidated reporting.
Title: A descriptive headline for the journal entry, used for quick recognition (e.g., "Monthly Equipment Depreciation").
Journal Number: An auto-generated or custom unique identifier for the journal (e.g.,
JN-61741).Currency: The primary operating currency used for the line entries.
Note on Document: An internal note describing the purpose of the recurring journal, useful for context when reviewing or auditing the entry later (e.g., "Recurring accrual for Q3 office rent").
Step 4: Add Journal Lines (Debits & Credits)
In the Journal Lines section, add at least two transaction lines to form a balanced entry:
Account: Select the relevant general ledger account from your Chart of Accounts (e.g., Cash or Service Revenue).
Description: Add specific notes about that individual line entry.
Amount: Enter the monetary value for the line.
Tax: Select the applicable tax rate from your pre-configured tax structures, if relevant.
Side: Designate the row as a Debit or Credit entry.
⚠️ Note: Total debits must exactly match total credits. A green Balanced badge will appear once the entry reconciles. If the totals are unequal, the platform will block submission.
Step 5: Set the Schedule
Frequency: Choose how often the journal should post:
Days: for daily entries
Months: for monthly entries
Years: for yearly entries
Interval: Specify how often within that frequency (e.g., every 30 days, every 3 months, or every 1 year).
Start Date: The date the recurring schedule begins.
End Date: The date the recurring schedule stops. Leave blank if the journal should continue indefinitely.
Step 6: Classification & Attachments
Employee: Tag a specific staff member, if needed, for expense or project allocation.
Branch: Allocate the entry to a specific office or business unit.
Attachments: Add supporting files, such as a receipt or contract, to the journal record for future reference.
Step 7: Save
Click Save at the bottom-right of the form to commit your journal. You can choose to:
Save as Draft: stores the journal without any ledger impact.
Save as Active: activates the journal so it posts automatically according to the schedule you set.
Once saved, your entry will appear in the Recurring Journals dashboard table.
Understanding the Table Columns
Each entry in the table includes the following details:
Number: The tracking code for the recurring journal.
Title & Amount: The descriptive name and total balanced transaction value.
Status: The current state of the journal — Draft (saved without ledger impact) or Active (scheduled and posting automatically).
Start Date: The date the recurring schedule begins.
End Date: The date the recurring schedule ends (if set).
Description: The note entered on the document during setup.
Frequency: The posting cadence, Days, Months, or Years.
Interval: The number of units within the selected frequency (e.g., 1 day, 3 months).
Entries: A View link that opens the underlying journal line breakdown (debits/credits) without leaving the dashboard.